Add Items to lend

In the current state ILMO only supports one indexing system for books and one for material. If you have an existing numbering system it is advised to reach out to a developer to see if the system can be added or to adapt the supported indexing system.

Books

ID System

As most libraries do often have multiple copies of the same book an identification system was found that accounts for that.

For books the ID format therefore consists of a stem of category and number and a numbering with characters of copies.

CC[number] [ii]

"CH42 c"    # Titel 42 in category Chemistry, copy number 3

"XY132 af"  # Titel 132 in category XY, copy number 33

"a16792 c"  # bad example as categories should be two capital letters and the
            # titel number should be ascending

• CC:

  Category abbreviation e. CH for chemistry. It is advised to use a two letter abbreviation, but there is no technical limit.

• Number:

  Indicates which title the book has. The number is ascending incremented for every title added to the category.

• ii:

  index of the copy. For the first copy the index is a for the second it is b and for the 27th copy it is aa.

Adding books

When adding books to the library you have to provide the following:

• Book-ID:

  • You add only one book to the library:

    Give a full ID e.g. CH4 a and no number or the number one.

  • You add multiple books to the library:

    Give only an ID stem. The index of the copy will be added automatically.

• Number of copies
• Title
• Author [optional]
• Location [optional]

Give all of that information and click send.

Material

ID System

Material has a different ID system. It consists of an abbreviation and an index.

AA [index]

"LC 42"           # Labcoat number 42
"SG 132"          # Safety glasses number 132

"Labcoat 16792"   # bad example as abbreviation should be two capital letters and index
                  # number should be ascending

• AA:

  Abbreviation of the items name

• Index:

  Ascending number. The highest index of an item is the number of items of this name.

Adding Material

To add material add provide the following:

• Material abbreviation
• Number of items to add
• Name of the item type [e.g. Labcoat]
• Location [optional]

Give all of that information and click send.